How to Apply

The following guidelines apply to all Gaia Fund applicants.

Gaia Fund requires eligible applicants follow a two-step process, in which successful Letters of Inquiry (LOI) will be invited to submit a subsequent full proposal. Before submitting the initial LOI, all applicants must first be registered in the foundation’s online grants management portal.

To register:

For additional guidelines in your specific program area,
please visit the Funding Interests section.

Step 1

Letter of Inquiry

The LOI cycle dates will be posted here by the end of December 2021. The fund anticipates an LOI round in early 2022.

As a first step in applying for a grant, eligible organizations should submit a Letter of Inquiry (LOI). Following the review of the LOI, applicants will be notified whether or not the Fund would like to invite a full proposal.

LOIs must be submitted during designated submission dates, which will be posted on this website. Once your organization has successfully registered on the online grants portal, you will click on the “New LOI” icon to begin the submission process. 

Step 2

Full Proposal

If the Fund is interested in further considering the request, applicants will be asked to submit a more detailed proposal. The due date for the full proposal will vary depending on when the Fund’s trustees review the initial inquiry, and will be communicated at the time the invitation for submission is extended.

Successful applicants will be asked to sign an agreement letter indicating any conditions associated with the grant award.

Submission Periods & Decision Dates

Need Assistance?

If you need assistance at any point in the registration, login, or application process, please contact Sahar Momand, Grants Manager via email at smomand@pfs‐
For any programmatic questions contact Derek Aspacher, Senior Program Officer at

Helpful Online Application Tips

You will not be able to start a new application in the grants portal until the submission window has opened. We have created this PDF outline to summarize the application requirements.

We welcome your feedback as we continue to improve the application process. If you encounter any problems or have suggestions, please email Sahar Momand, Grants Manager at

We recommend you review the program area pages carefully, collect the documents you will need to upload, and draft responses to the narrative questions in an external location before starting the online application form.