How to Apply

The following guidelines apply to all Gaia Fund applicants.


Gaia Fund requires eligible applicants follow a two-step process, in which successful Letters of Inquiry (LOI) will be invited to submit a subsequent full proposal. Before submitting the initial LOI, all applicants must first be registered in the foundation’s online grants management portal.



To register:

For additional guidelines in your specific program area,
please visit the Funding Interests section.

Step 1

Letter of Inquiry

As a first step in applying for a grant, eligible organizations should submit a Letter of Inquiry (LOI). Following the review of the LOI, applicants will be notified whether or not the Fund would like to invite a full proposal.

LOIs must be submitted during designated submission dates, listed in the table below. Once your organization has successfully registered on the online grants portal, you will click on the “New LOI” icon to begin the submission process. We have created this LOI overview to summarize the LOI requirements.

Step 2

Full Proposal

If the Fund is interested in further considering the request, applicants will be asked to submit a more detailed proposal. The due date for the full proposals are listed in the table below.

Successful applicants will be asked to sign an agreement letter indicating any conditions associated with the grant award.

Submission Periods & Decision Dates


Need Assistance?


If you need assistance at any point in the registration, login, or application process, please contact Tatiana Gordon, Grants Manager via email at tgordon@pfs‐

For programmatic questions contact:

Sustainable Agriculture: Derek Aspacher, Senior Program Officer at

Effective Democracy: Janaya Nichols, Senior Program Officer at

Jewish Life: Rebecca Handler, Senior Program Officer at

Helpful Online Application Tips

You will not be able to start a new LOI in the grants portal until the submission window has opened. We have created this LOI overview to summarize the LOI requirements.

We welcome your feedback as we continue to improve the application process. If you encounter any problems or have suggestions, please email Tatiana Gordon, Grants Manager at

We recommend you review the program area pages carefully, collect the documents you will need to upload, and draft responses to the narrative questions in an external location before starting the online application form.